For agencies
Agency time tracking that keeps every client and retainer on budget
Agencies juggle fixed-fee projects, monthly retainers and hourly work for dozens of clients at once. LockedHours shows where every hour went, warns you before a retainer runs out, and turns the month's work into invoices.
- No card needed
- $6 per seat, locked
- Bring your history
What gets easier
Built for the way agencies work
Retainers that quietly overrun
Monthly budgets show how much of each retainer is used, and managers hear about it at 80%.
Fixed fees that lose money
The profitability report compares each fixed fee with the real cost of the hours behind it.
Month-end invoicing marathons
Uninvoiced hours per client, turned into invoices grouped the way your clients like.
Setup
A typical agency setup
Clients with a mix of project types, each with the right kind of budget.
- Clients, projects and tasks in minutes
- Or bring them across from Harvest
- Budgets that fit each kind of work
- Retainer · monthly budget
Monthly content retainer
Summit Coffee Roasters
Budget 40 h / month68% - Fixed fee
Website redesign
Harbor & Pine Outfitters
Budget $62,00084% - Time & materials
Paid social campaign
Brightline Credit Union
Budget 120 h41%
Profitability
See which clients and project types make money
Revenue, time cost and margin per project. Compare retainers, fixed fees and hourly work side by side.
- Margin per project and client
- Cost rates per person
- Fixed-fee projects counted correctly
Invoicing
Bill the month in minutes
Pull each client's uninvoiced hours and expenses into an invoice, grouped by project, task or person.
- Recurring invoices for retainers
- Reminders for late payers
- Your logo and numbering
How it fits together
From the first hour to a paid invoice
- 1
Track
Timer or timesheet, on any device.
- 2
Review
Budgets and reports update as you go.
- 3
Bill
Uninvoiced hours become an invoice.
- 4
Understand
See what each project really earned.
Questions from agencies
Something else? Email us. We aim to reply within 2 business days.
Features to look at
Guides
Can we track retainers that reset every month?
Yes. Give the project a monthly budget and it measures each month on its own.
Can different people bill at different rates?
Yes. Rates can be set per person, per task or per project, with history when they change.
Do clients see our internal hours?
Only what you put on the invoice. Reports and rates stay inside your team.