What comes across from Harvest (and what doesn't)
The importer copies your whole Harvest history, active and archived. A few things are kept read-only, and a few Harvest features don't exist in LockedHours yet.
Who can do this: AdminsUpdated · 2 min read
What comes across
| From Harvest | In LockedHours |
|---|---|
| Time format (decimal or hours:minutes) and week start day | Used by the whole account. |
| Company name, your timezone and your main invoicing currency | Used only when you didn't choose them in the welcome form. If you did, the import keeps your account name, timezone and currency; the import preview says which ones are used. |
| People, active and deactivated, with their default billable and cost rates and rate history | Team page. They can't sign in until you invite them. |
| Clients (active and archived) and their contacts | Projects → Clients. |
| Tasks | Projects → Tasks. |
| Projects (active and archived) with type, rates, budgets, task and team assignments and project managers | Projects. |
| Every time entry, with its notes, billable flag and the rates it was tracked at | Time and Reports. |
| Invoices with their lines and payments | Invoices, marked Harvest. |
| Expenses, with their categories and a link to the receipt in Harvest | Expenses page and Reports → Expenses. They count in the Uninvoiced and Profitability reports and can be added to invoices from tracked time. Invoiced or locked ones stay locked. |
| Estimates | Kept with your data and included in the data export. There's no estimates page in LockedHours yet. |
What stays read-only
- Imported invoices are kept exactly as Harvest had them. You can record payments on them or correct them with a credit note, but not edit them. Your numbering carries on after the most recent Harvest invoice: the Next number in Settings → Numbering continues its sequence and, if you haven't changed the Format, the format is copied from that invoice (for example 2025-0008 gives the format {yyyy}-{n:4}, so your next invoice is 2025-0009). The What's next box on the finished import says which number comes next. See Invoice numbering.
- Time entries that were invoiced or approved in Harvest come across locked: they show Locked in the day view and can't be edited.
- Approval status comes across as Harvest had it (not submitted, submitted or approved): you see it in Reports → Detailed and can filter by it. Weeks still waiting in Harvest don't appear on the Approvals page; if your account requires approval, people submit them again in LockedHours. See Approve or reject timesheets.
Harvest features LockedHours doesn't have yet
Harvest isn't changed
The importer only reads. Your Harvest account keeps working exactly as before, so you can compare the two side by side.
Common problems
A teammate can't see their time
They need to accept an invitation sent to the same email they had in Harvest; their imported history is then linked to their account. See Invite your team.
I tracked more time in Harvest after importing
Write to us before importing again, and we'll tell you the safest way to bring the new entries across.
Didn’t find what you needed?
Ask in Help inside the app, or email [email protected]. We aim to reply within 2 business days.